Senior / Executive, HR Services

Job Purpose

• To ensure that staff records (on HRIS and Personnel files) are well maintained (accurate and current) and secured, in accordance with HR/Payroll policies and procedures, and audit standards.
• To achieve operational excellence by providing professional, pro-active and timely HR services to line departments, in collaboration with HR Business Partners.
• To ensure that all HR services are delivered promptly and well, to keep routine HR operations moving smoothly
• To oversee and administrate overall HR System, and liaise with system vendors for troubleshooting, enhancements, etc.

Responsibilities

In collaborations with HR Admin team, manage and complete end-to-end process for:

• On-boarding (new hires);
• Maintain e-personnel file (ensure completeness, and compliance with document management and audit standards)
• Confirmation;
• Contract Renewal (local / foreigners / convert to perm);
• Inter-department Transfers;
• Employment Conversion (eg from Full-Time to Part-Time)
• Retirement Re-employment
• Off-boarding (End-of-service Action);
• Update Staff Personal Data (eg residency status, citizenship, dependent’s details)
• Update leave and benefits entitlement (eg Leave Administration) arising from changes in employee status and dependent information

• Manage Benefits Administration in collaboration with HRBPs
• Perform any other ad-hoc duties as requested or assigned.

Work Pass Administration:

• Apply / Renew / Terminate Work Pass (Employment Pass, S-Pass and Work Permit)
• Update MOM promptly of changes in Pass holder’s details

Payroll Administration:

• Ensure HRIS data is updated and accurate for payroll processing
• Provide supporting documents to Payroll promptly for accurate processing
• Gather and prepare Payroll instructions for monthly payroll processing, in collaboration with HRBPs
• Collaborate with Payroll Admin to handle pay recovery and tax clearance matters  
• Preparation of Final Settlement of exiting staff at end of contract or resignations.
• Generate reports, as required.

System Administration

• Provide administrative oversight on HRS System (QuickHR), and be the key resource person for all system related queries
• Liaise with system vendors for any troubleshooting, enhancements, customisations that may be required.

Qualifications & Work Experience

Requirements

• Degree or Polytechnic Diploma in Human Resource Management or its equivalent with at least 5 years’ relevant experience. Candidates with more extensive experience will be considered 
• Recent graduates with keen aptitude will also be considered

• Hands-on experience in QuickHR and/or SAP HR (Personnel Administration) is an advantage 
• Good knowledge of MOM regulations and HR best practices
• Prior experience with HR Services and/or Benefits Administration would be an advantage
• Proficient in MS Office (Work and Excel) and HR processes would be an advantage
• Good communications skills, in spoken and written English.
• Team players with good interpersonal skills and keen interest to learn and excel are invited to apply 

Skills