Coordination Manager

Job Purpose

The Coordination Manager is to lead a group of project coordinators to coordinate and manage the planning, coordination, execution, and completion of LTA green & brown field projects. You will work closely with project teams, design teams, clients, vendors, and other stakeholders to ensure successful project delivery.

Responsibilities

Project Planning:

• Collaborate with Project Manager to develop detailed project coordinated Installation plans, timelines, and milestones.
• Assist in defining project scope, goals, and deliverables.

Resource Allocation:

• Coordinate and allocate resources, including personnel, equipment, and materials, to ensure project requirements are met.
• Monitor resource utilization and adjust allocations as needed.

Stakeholder Communication:

• Serve as the primary point of contact for clients, vendors, and project teams.
• Facilitate communication and meetings to keep all stakeholders informed of project progress.

Issue Resolution:

• Identify and address any issues or obstacles that may impact project timelines or deliverables.
• Collaborate with relevant teams to resolve technical or logistical challenges.

Documentation:

• Maintain accurate project documentation, including schedules, progress reports, change orders, and budget updates.
• Ensure all project records are organized and easily accessible.

Budget Management:

• Assist in monitoring project budgets and expenditures.
• Report on financial status and variances to project management.

Risk Management:

• Identify project risks and develop mitigation strategies.
• Proactively manage and address risks to prevent project delays or budget overruns.
• Ensure that requirements and risk controls are considered in all construction planning and processes.

Team Coordination:

• Foster collaboration among installation teams, design team, and subcontractors.
• Provide guidance and support to ensure efficient workflow and teamwork.

Qualifications & Work Experience

• Bachelor’s degree in Project Management / Electronic & Electrical Engineering, with minimum 7 years of related field experience, or Diploma in Electronic / Electrical Engineering with 15 years related field of experience.
• Proven experience in project coordination and management, preferably in the CCTV or security industry.
• Knowledge in BIM models and experienced in managing interfaces for the design and construction of transit A&A projects, having a full understanding of the design and BCA process will be an added advantage.

Skills

• Excellent organizational and multitasking skills.
• Strong interpersonal and communication skills.
• Proficiency in project management software and tools.
• Ability to work under pressure and meet tight deadlines.
• Leadership and team management.
• Effective communication and negotiation.
• Problem-solving and decision-making.
• Budget and resource management.
• Risk assessment and mitigation.
• Attention to detail and quality assurance.
• Customer relationship management.