Executive, Facilities Management

Job Purpose

We are seeking a proactive and detail-oriented Facility Management Executive to manage day-to-day operations of a commercial/residential/industrial building in Singapore. The ideal candidate will be responsible for ensuring that all building systems, services, and operations comply with local regulations and function efficiently and safely.

Responsibilities

Key Responsibilities

1. Facility Operations

· Oversee and manage all aspects of building operations, including M&E systems, housekeeping, security, landscaping, and pest control.

· Monitor and ensure performance of contractors and service providers according to contractual obligations and KPIs.

· Conduct regular building inspections and audits to ensure cleanliness, safety, and operational efficiency.

2. Regulatory Compliance

· Ensure all building operations comply with Singapore's Building and Construction Authority (BCA), Singapore Civil Defence Force (SCDF), National Environment Agency (NEA), and other regulatory requirements.

· Prepare and manage documentation for mandatory inspections, such as Fire Safety Certificate, Periodic Structural Inspections, Lift and Escalator Maintenance, and Green Mark Certification.

· Stay updated on changes in relevant laws and regulations, including Workplace Safety and Health (WSH) guidelines.

3. Maintenance Management

· Plan and oversee preventive and corrective maintenance schedules for building systems (e.g., HVAC, plumbing, electrical).

· Manage asset registers and ensure all equipment is maintained and functioning optimally.

4. Budgeting and Cost Control

· Assist in the preparation of annual OPEX and CAPEX budgets.

· Monitor and control operating expenses within approved budgets.

5. Stakeholder & Tenant Management

· Serve as the point of contact for residents regarding facilities issues.

· Handle feedback and complaints professionally and coordinate resolution in a timely manner.

6. Emergency Preparedness

· Supports FSM on regular fire drills and provide necessary document as and when required.

Qualifications & Work Experience

· Diploma in Facilities Management, Building Services, Engineering, or a related field.

· Minimum 2–5 years of relevant experience in building/facilities management.

· Good knowledge of Singapore’s building regulations and statutory requirements (BCA, SCDF, NEA, WSH Act, etc.).

· Familiar with building systems (M&E, HVAC, fire protection systems, lifts).

· Proficient in Microsoft Office.

· Strong communication, coordination, and problem-solving skills.

· Ability to work independently and respond effectively to emergencies.

Skills

Preferred Certifications

· Green Mark Facility Manager (GMFM)

· Fire Safety Manager Certification

· WSQ Certified in Workplace Safety and Health