Ops Specialist, Budget & Documentation

Job Purpose

The Operations Specialist supports CCL Operations departments in all matters related to procurement, projects, fixed assets, and budget.

Responsibilities

• Provide administrative support, including liaising with internal and external parties.
• Work collaboratively with CCL Operations departments on management of suppliers, supply/demand planning, inventory management and order fulfilment.
• Conduct end to end procurement processes from request to supply, including coordinating RFQ & Tender, in accordance with procurement policies and procedures (via SAP & Ariba system).
• Maintain office supplies and general inventory,
• Perform monthly review of overall budget vs actual spending to determine reasons for variance.
• Work closely with various stakeholders in ensuring timeline and accuracy in their annual budget planning & reporting.

• Track and update all fixed assets movements such as additions, transfers, condemnation, and disposals.
• Conduct inspection of all fixed assets annually.
• Maintain proper documentation and filing systems.
• Perform the role of FRT (Fast Response Team) member during train service delay or disruption in CCL.
• Undertake any other duties assigned by supervisor(s) when required.
• Every member of staff in Circle Line is responsible for their own as well as their team’s safety. Staff shall uphold the CCO Safety Mission and 3 principles to complete tasks, perform duties, fulfill the goals of the organization, and adhere to individual roles and responsibilities.

Qualifications & Work Experience

• Diploma in any discipline.
• Fresh graduates from polytechnics are welcome to apply.

Skills

• Team player with good interpersonal skills and a positive attitude.
• Ability to take initiative and work independently with minimum supervision.
• Ability to multitask while delivering quality work.
• Ability to perform crowd control duties during train disruptions or events.
• Proficient in Microsoft Office.