Planning Specialist, Resource Management

Job Purpose

This role shall provide strong administrative support to the Trains Billing Hub, ensuring accurate and prompt billing, and is involved in financial month-end and year-end closing activities. The Planning Specialist plays a key role in ensuring compliance, to the Rapid Transit System License, SMRT policies and procedures and other processes or requirements from the LTA or other Government Agencies.

Responsibilities

Responsibilities

• To provide day to day support to Trains Billing Hub
  • To see through the billing cycle from receipt of order to receipt of payments
  • Ensure timely and accurately billing, for manpower project claims from LTA, reimbursements/grant from LTA, recovery from other government agencies or external clients/contractors
  • Advise project teams on corporate governance compliance, reimbursement process and claims matters
  • Ensure timely processing and reporting of accruals and revenue forecast for the projects
  • Resolving billing or claims disputes
• Support month-end and year-end closing processes related to billing processes.
• Liaison for transactions with other parties requiring notification or approval from LTA in compliance with Trains’ Rapid Transit System License
• To maintain smooth and effective communication between external parties (the government agencies, contractors) and internal stakeholders (Legal, Finance, IT, Procurement, Maintenance, Operations and Project Teams)
• Active participation in KAIZEN efforts :  from identifying issues and challenges, developing plans to implementation of the changes
• Perform data entry and maintain organized billing files in Company’s archiving systems.
• Participation in ad hoc assignments as assigned by the Team Head or Department Head.

Qualifications & Work Experience

• Recognized diploma in any discipline
• At least 2 years of experience in Administration, Billing, Operations or Project management or any related field.
• Exposure to Legal, Finance or Quantity Surveyor works would be an added advantage.
• Exposure or experience in the Rail/Transportation Industry is an advantage.

Skills

• Self-driven, meticulous, with good time management skills
• Ability to independently handle multiple complex issues concurrently
• Comfortable in dealing with different levels of personnel from technical and frontline staff to Senior Management levels.
• Proficient in Microsoft Office Suite.  Familiarity with other Office 365 apps such as Teams, Sharepoint and Power BI would be an advantage.
• Knowledge in SAP and ARIBA would be an advantage