Senior / Executive, Maintenance Planning & Support

Responsibilities

1) Inventory, Forecasting & Replenishment

• Monitor inventory levels and replenish according to lead time, and usage trends.
• Expedite deliveries from suppliers to mitigate stockouts and manage storage space constraints.
• Attend to stockout items; coordinate with buyers to source ex-stock quantities and short-term measures.
• Run monthly forecasting and ageing analysis in SAP; propose drawdown/disposal plans for excess/obsolete (E&O) stock.
• Maintain critical spares lists tied to maintenance plans and fleet availability targets.

2) Procurement Coordination & Sourcing

• Coordinate with Procurement on weekly cadences to review priorities, shortages, and delivery risks.
• Evaluate RFQs/tenders for stock items (via Ariba); perform price benchmarking and lead-time assessment.
• Drive cost-saving initiatives by evaluating aftermarket vs OE parts with Engineering.
• Bring in parts to support projects, heavy maintenance (TM/engine overhauls), and CSW requirements.

3) Contracts & Governance

• Ensure contract terms and pricing are correctly reflected in SAP and adhered to in purchasing.
• Comply with procurement governance, audit requirements, and internal controls.

4) Supplier & Risk Management

• Track supplier OTD (on-time delivery), lead times, and responsiveness; escalate risks early.
• Identify supply risks for critical components; propose mitigations (dual sourcing, safety stock, forward orders).
• Collaborate with Procurement to resolve supplier quality or delivery issues.

5) Data, Systems & Reporting

• Maintain clean master data (MOQ, lead time, pricing, units) in SAP.
• Run consignment settlement reports and reconciliations on schedule.
• Build and maintain dashboards/reports for inventory health (ageing, availability, stockout trends).
• Support improvements/automation in SAP/Ariba and reporting workflows.

6) Engineering & Project Support

• Coordinate with Engineering to evaluate fit/form/function and qualification of OEM parts to achieve savings.
• Plan material availability for modification programs, fleet introductions, and overhauls.

7) Continuous Improvement & Sustainability

• Recommend process improvements (reorder policies, parameter tuning, supplier consolidation).
• Maintain SOPs/work instructions; contribute to Kaizen initiatives.

Qualifications & Work Experience

• Degree in Supply Chain, Engineering or relevant studies
• Proficient in Microsoft Office suite of software programs
• SAP PM module experience preferred
• Diploma/Degree in Supply Chain, Logistics, Engineering, or related.
• 3–5 years in material planning or procurement in automotive/bus/rail/heavy equipment (Senior: 5–8+ years).
• Hands-on with SAP (MM/Materials) and Ariba (or equivalent e-procurement platforms).
• Strong Excel; Power BI or analytics exposure is a plus.
• Familiarity with bus systems/components (e.g., traction motor, engine, driveline, braking, electrical) is advantageous.
• Proven stakeholder management with Engineering, Maintenance, Depots, and Procurement.
• Governance/audit experience in public transport or regulated environments is a plus.