Executive/Senior Executive, Contract Administration

Job Purpose

To support and drive effective contract administration through structured documentation, accurate record-keeping, and disciplined tracking of contract lifecycles. This role requires a proactive, organised, and detail-oriented individual who demonstrates strong ownership and consistency in delivering quality work.

Responsibilities

•    Drafting of Contract. 
•    Support day-to-day contract administration activities, including maintaining documentation and records.
•    Ensure contract records (e.g. agreements, amendments, approvals) are properly filed, organised, and kept up to date.
•    Track contract milestones (e.g. expiry dates) and proactively notify stakeholders to plan for contract actions (e.g. renewals, terminations, variation orders).
•    Prepare documentation such as payment certificates, contract status reports, and other administrative records.
•    Support and collaborate with stakeholders on contract-related matters, including amendments, renewals, and extensions.
•    Maintain proper records of all contractual documents and correspondence.
•    Follow up on outstanding contractual matters and ensure timely closure.
•    Ensure contract documentation processes are accurate, complete, and aligned with internal control requirements.
•    Support company initiatives and activities, including participation in continuous improvement efforts (e.g. Kaizen), to enhance processes and efficiency.

Qualifications & Work Experience

•    Degree in Business, Quantity Surveyor, Engineering, or related field.

Executive:
•    0–3 years of relevant experience (contract administration or similar).
•    Open to candidates with strong organisational skills and willingness to learn.

Senior Executive:
•    4–7 years of relevant experience with the ability to manage contract administration independently.
•    Experience working in structured environments with multiple stakeholders is preferred.

Skills

•    Strong team player with good collaboration skills.
•    Highly organised, meticulous, and detailed-oriented.
•    Consistent and reliable with strong follow-through.
•    Proactive with willingness to take initiative.
•    Strong sense of ownership and accountability.
•    Good communication and coordination skills.
•    Proficient in Microsoft Office Suite.